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BOARD MEETINGS

QUOGUE LIBRARY BOARD OF TRUSTEES MEETING
In-person
Time: 8:30am
Location Quogue Library Innovation Lab

General Meeting Agenda

  • Public Recognition

  • Managing Director’s Report: Susan McKenna

  • Treasurer’s Report: Rich Petrocelli

  • Legal Report; Pierre de Saint Phalle

  • New Business

  • Executive Session

Meeting Dates 2023

  • January 14

  • February 18

  • April 1

  • April 22

  • May 20

  • June 17

  • July 15

  • September 16

  • October 14

  • November 25

  • December OFF

Saturday, July 15, 2023

Attendees: Barbara Sartorius, Geoff Chepiga, Sally McGrath, Pierre de
Saint Phalle, Meredith Imber, Kathy Lomas, Philippe McAuliffe, Susan
McKenna, Kevin Verbesey
Absent: Kevin Crowe, Wendy Cutler, Rich Petrocelli
Meeting commenced at 8:00AM
SCLS Presentation: Kevin Verbesey, Director of the Suffolk County Library
System, provided the trustees with a presentation on Trustee Mandatory
Continuing Education Requirement. The information shared was very
enlightening. See Exhibit I.
Public Recognition: No one present.
Minutes Approved: The 6/17/23 minutes were approved.
Treasurer’s Report: See Exhibit II.
Managing Director’s Report: Susan McKenna reviewed
the successful Family Summer Kickoff on July 8, with over 500 in
attendance. See Exhibit III. Donations for Children’s Book Plaques was
decided to be an ongoing fundraiser. 
Meeting adjourned at 9:25AM.
Respectfully submitted, Sally McGrath, Secretary

Saturday, June 17, 2023

Attendees: Barbara Sartorius, Wendy Cutler, Rich Petrocelli, Geoff
Chepiga, Sally McGrath, Susan McKenna, Tim Walkman
Absent: Kevin Crowe, Pierre de Saint Phalle, Meredith Imber, Kathy
Lomas, Philippe McAuliffe
Meeting commenced at 8:34AM
Public Recognition: No one present.
Minutes Approved: The 5/20/23 minutes were approved.
Treasurer’s Report: See Exhibit I. Rich Petrocelli discussed the Income
Statement Review and purchased 2 Treasury Bills for 120K to mature in
May 2024.
Legal: Geoff Chepiga has looked into our investing rules. We are more
flexible than larger libraries. T Bills are good for now. The retainer for our
lawyer will be reviewed (See Exhibit II).
Tech Coordinator Report: Tim Walkman has been networking with other
East End library tech specialists to share programs and resources.
Managing Director’s Report: Susan McKenna (see Exhibit III) brought the
board up to date on the summer programs and staffing at the library. The
Family Summer Kickoff is planned for July 8 from 3-6 pm.
A motion was made to support online tuition benefit for employee Chris
Kolokotsas for one year, up to 3000/semester. The motion was approved
and to be reviewed after 1st semester. See letter in Exhibit IV.
A trustee is needed to replace Sally McGrath as a check signer for the
library, as her term has ended.
The next trustees meeting is July 15. Meeting adjourned at 9:25AM.
Respectfully submitted,
Sally McGrath, Secretary

Saturday, May 20, 2023

MINUTES of the meeting of THE BOARD OF TRUSTEES OF THE QUOGUE LIBRARY
on May 20, 2023 which was held In the QL Boardroom and via Zoom.

The following trustees were present: Barbara Sartorius, Philippe McAuliffe, Kathy Lomas, Geoff Chepiga, Rich Petrocelli, Meredith Imber, Wendy Cutler
Library Managing Director Susan McKenna was in attendance.
Trustees Kevin Crowe, Sally McGrath and Pierre de St. Phalle were absent.
The meeting commenced at 8:35am.
Public Expression: No attendees
Minutes Approved: The minutes from the April 22, 2023 meeting are pending.
Managing Director’s Report: Susan McKenna summarized her report ( see Exhibit 1).
Susan was happy to report that The Library Budget proposed budget for the 2023-24
year passed with at 120-17 vote and that the Computer System Software replacement
has started. Susan provided staffing changes and positions we need to fill. The board
was also updated on Summer Kick-Off activities and the Author Series.
Treasurers Report: Rich reported all finances are in order. ( see Exhibit II). A T-bill
note is coming due and Rich and Lisa will discuss best steps for investment of these
funds.
Legal Report: Geoff reported that there are no pending legal matters to consider.
New Business: A motion was made and approved to merge the traditional summer
QLS celebration with the new Summer Kick-Off Event being held of July 8, 2023 from
3:00 - 6:00 pm
A discussion of the outside children’s reading area was continued. At this point, it was
agreed that enclosing the current porch would provide a alternative reading space for
the children.
Meeting was adjourned at 9:14 am. Our next meeting is Saturday, June 17, 2023.
Respectfully submitted,
Kathy Lomas
Acting Secretary in Sally McGrath’s absence

Saturday, April 1, 2023

Meeting in Innovation Lab of Quogue Library

Attendees: Barbara Sartorius, Wendy Cutler, Rich Petrocelli, Geoff
Chepiga, Meredith Imber, Kathy Lomas, Philippe McAuliffe, Sally McGrath,
Susan McKenna, Lisa Weinschenk, Tim Walkman, Kevin
Absent: Kevin Crowe, Pierre de Saint Phalle
Meeting commenced at 8:30AM
Computer System Software Replacement Presentation - Kevin of Net
Plus Solutions and Tim Walkman/QL IT Coordinator gave a review of the
new software system to replace the VMWare/Dell program that has been
problematic (see Exhibit I). This will save the library roughly $38,000/yr.
Minutes Approved: The 2/18/23 minutes were approved.
2023-2024 Budget Review: See Exhibit II. Rich Petrocelli said that the
current budget is in order. The proposed budget reflects a 3.8% increase
which includes new building operations, employee retirement contributions
and replacing the 3D printer. A motion was made to approve the budget.
Managing Director’s Report: Susan McKenna presented a report on East
End Library Budgets for 2022-2023 to review how QL compares (see
Exhibit III).
The next trustees meeting is April 22. Meeting adjourned at 9:42AM.
Respectfully submitted, Sally McGrath

FEBRUARY 18, 2023

MINUTES of the meeting of THE BOARD OF TRUSTEES OF THE QUOGUE LIBRARY

on February 18, 2023 which was held In the QL Boardroom and via Zoom.

The following trustees were present: Barbara Sartorius Philippe McAuliffe, Kathy Lomas, Geoff Chepiga, Rich Petrocelli Wendy Cutler, Meredith Imber, Library Managing Director Susan McKenna was in attendance.

Absent trustees: Kevin Crowe, Sally McGrath and Pierre de St. Phalle 

The meeting commenced at 8:37 am.

Public Expression: No attendees

Minutes Approved: The minutes from the January 21, 2023 board meeting were approved.

Managing Director’s Report: Susan updated the board on staffing, the need to purchase some large print books, and plans for the upcoming gala on July 30, 2023. On January 30, 2023 staff completed

Emergency Preparedness Drills, including Code Adam. Next month Kevin will update us on a Network Proposal for moving forward.

Treasurers Report: Rich reported all finances are in order. ( see Exhibit II).

Legal Report: Geoff Chepiga reviewed current tax laws regarding charitable donations.

New Business: A motion was made and approved to allow Susan to go forward with yearly employee reviews and increases. A salary budget not to exceed $800,000 for the coming year was approved.

Meeting was adjourned at 9:18 am. The board went into Executive Session to discuss personnel matters.

Next meeting is Saturday, April 1, 2023.

Respectfully submitted, Kathy Lomas, Acting Secretary in Sally McGrath’s absence

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